BAJ is a leading Ghanaian indigenous company that provides end to end logistics solutions at all sea and air ports to and from the world. We provide all round logistics solutions as a one stop shop for all your Logistics needs. We are based in Accra, Takoradi and Tema.
We have vacancy for the role of FACILITIES MANAGER and invite results-oriented, self-motivated and qualified persons to apply. The role reports to the Chief HR & Admin Officer and is located at Tema.
KEY ROLES & ACCOUNTABILITIES
- Ensure that the facilities in all branches (Accra, Tema and Takoradi) are fully operational with all utilities functioning properly.
- Schedule and supervise maintenance repair work and assist with checking installation and servicing building equipment in the various facilities in all Baj operational locations.
- Source for tenants to occupy the free spaces and ensure they are accorded professional and prompt services.
- Tenant management to ensure tenants obtain the best services.
- Maintain ongoing communication with contractors, clients, and team.
- Manage outsourced facilities management duties and activities – cleaning, security, gardening etc.
- Establish and administer policies and procedures for office events.
- Coordinate and manage office activities and events with other departments and external clients.
- Prepare and implement annual budget for the buildings use and facilities maintenance.
- Update and maintain usage records and invoice tenants and clients accordingly.
- Maintain accurate records of equipment functioning status and other systems in the buildings.
- Develop schedule for regular evaluation of facilities and implement these and also evaluate for
improvement. - Develop policies and procedures on issues affecting usage supplies and facilities.
- Initiate interventions to solve problems in the facilities.
- Inspect buildings’ structures to determine the need for repairs or renovations.
- Control activities like parking space allocation, waste disposal, security for the buildings and grounds.
- Allocate office space according to needs.
- Ensure insurance plans for facilities related items and service contracts are in place.
- Manage the teams that work with the facilities manager, support in their recruitment and responsible for appraisal of team members.
- Comply & operate in line with relevant legislation, Company policy and Company procedures.
- Provide assistance in the identification of root causes of problems including those raised in initial review, risk assessments, 1st, 2nd & 3rd Party audits, incident reports and general operational problems and actively contributing to the implementation of corrective and preventive actions to
prevent recurrence. - Keep & maintain the required standards of housekeeping.
- Responsible for asset management and disposal.
- Responsible for the company’s archival of record duties.
- Responsible and ensure that all records within the section are legible, properly identified and stored in a manner that protects them from damage and make them readily retrievable.
QUALIFICATION AND EXPERIENCE
- A degree in management, civil engineering or business studies from a recognized university.
- Master’s degree in facilities management shall be an added advantage.
- Five (5) years experience in facilities management with two years at supervisory capacity.
- Experience in working in a corporate setting with a proven track record.
Technical Competencies
- Strong knowledge and practices in Facility Managements
- Ability to use Microsoft Office Suite
- Equipment Maintenance
- Analyzing Data
- Strong oral and written communication skills
- Good organizational skills
- Strong time management skills and the ability prioritize work
- Analytical and problem-solving skills
- Ability to plan work flow to meet delivery (tight) timelines and targets
- Ability to establish and maintain effective working relationships with all levels of staff
- Innovative with the ability to generate creative ideas for improvement to service and work processes
- Ability to work well under pressure and take the right decisions in the best interest of the company.
Personal Competencies
- Great people skills are necessary to collaborate with management, customers, government agencies, office staff and tenants.
- Ability to communicate effectively.
- Ability to establish and maintain effective working relationships with all levels of staff.
- Exceptional interpersonal skills.
- Should be a leader and a team player.
- Ability to identify problems and resolve them at early stages.
- Ability to see the implications for the bigger picture.
- Ability to plan the work flow to meet delivery time lines and targets.
- Ability to work under pressure with no or minimal supervision.
- Should be able to take the right decisions in the best interest of the company
THIS IS A GREAT OPPORTUNITY FOR FEMALES AND THEY ARE HIGHLY RECOMMENDED TO APPLY!
Interested applicants should submit their application letter with a comprehensive CV to:
recruitment@bajfreight.com.
Deadline for submission ends on 17th March, 2025.
Only short-listed applicants will be contacted.
BAJ Freight is an equal opportunity employer and we value diversity in our company, we do not discriminate on the basis of race, religion, colour, gender, age, marital status etc. and our recruitment procedures reflect this.
